Stacey Boehman Coaching

Love working with life coaches? Stacey Boehman Coaching wants to hire YOU.

We are hiring a full-time, virtual position at Stacey Boehman Coaching, located in Louisville, KY. This is a salaried position with a health insurance stipend and 3 weeks vacation. The expectation is for 40hrs over 5 days a week, with some special exceptions for launches and events.

As the Events Manager, you will be responsible for planning, organizing, coordinating, and managing all aspects of our LIVE Events. Your deepest desire is to be concise, efficient, and attentive to all details. Being creative, strategic, and resourceful is your superpower. You have the honor and privilege of producing the room that brings together successful coaches taking their business to the next level. This position gives you the opportunity to deploy your event curation and management skills.

At Stacey Boehman Coaching we help Life Coaches Make Money. A lot of it.

We help them market, sell, and SERVE to create the business of their dreams.

We are an eight-figure business that is growing FAST and in high demand.

The Events Manager position might be right for you if...

- You are organized, nothing slips through the cracks. You are able to keep multiple plates spinning without any of them falling.

- You are a quick learner (only have to be told things once) and can implement quickly.

- You are super resourceful and easily find what you need.

- You are creative and are able to think outside of the box for both negotiations and design.

- You tend to get a little anxious about getting things right, but you don’t become a completely dysfunctional mess with failure and feedback.

- You are NOT a procrastinator. You are quite the opposite. You think way ahead for everything.

- You are responsive (respond quickly that you have taken the assignment/communication)

- You deeply want your work to MATTER. You want to make a difference. You want to be a part of something bigger than yourself.

- You are assertive. You get things done and you are not intimidated to advocate for what you need.

- You are able to get others to commit to a timeline of deliverables.

- You double and triple-check everything as there are a lot of moving parts that rely on each other.

- You are on east coast time or willing to work those hours.

- You can anticipate what is needed.

- You can follow processes and procedures.

- You LOVE a spreadsheet and can think about budgets, formulas, and numbers just as well as you do the creative aspect of the job.

- You have flexibility and are available to work occasional evenings/weekends for travel days and for events held throughout the year.

- You are an excellent communicator. Written and verbal.

- You are great at learning through instructional videos and trial and error. You have lots of patience.

- You execute without micromanagement.

- You have 5-7 years of event planning experience (coaching industry a plus).

- You are willing to learn the processes necessary to step in throughout the organization as needed.

- You are able to create and follow an intentional calendar

- You enjoy creating and cultivating relationships - with teammates, vendors, customers, etc


These will be the results you will be accountable for…

  • Point person and on-the-ground support for LIVE events
  • Plan with excruciating detail and oversee the execution of LIVE events
  • Book and coordinate itinerary with the photographer for LIVE events
  • Coordinate and produce the Welcome Event at LIVE events
  • Coordinate AV (local and Video Producer’s team) for LIVE events
  • Order flowers for LIVE events
  • Research, negotiate, and book hotels for LIVE events to ensure enough space for the team, instructors, interviews, attendees, main session, breakout sessions, and welcome/farewell events
  • Work alongside the Program Managers and hotel to ensure that we adjust our space to create an exceptional experience
  • Research and book restaurants and/or coordinate catering/location for LIVE events
  • Research and book band for Farewell events
  • Coordinate LIVE event set-up and strike with hotel and vendors
  • Coordinate all meals for the main session and breakout rooms + team rooms for LIVE events
  • Research and procure all necessary rentals and/or purchases for the LIVE event
  • Coordinate storage, delivery, and shipment of backdrop, swag, AV, flowers, assets, placards, brochures
  • Research and order swag and assets for LIVE events
  • Coordinate with designers and printers to order LIVE event brochures
  • Organize receipts, invoices, contracts, and payments of all purchases for LIVE events on MASTER in real-time
  • Coordinate transportation for attendees and team as needed for any off-site events
  • Create room diagrams and mock-ups of staging for vendors
  • Create and compile doc of roles and responsibilities and contact information for the team
  • Create and update written and video processes as they evolve.
  • Attend mandatory onboarding and training March 21-25, 2022 in Palm Beach, FL (all transportation and meals are covered by the company)
  • Attend mandatory weekly virtual team meetings
  • Attend quarterly team in-person meetings (all transportation and meals are covered by the company)

Do you align with these core values?

Work hard, play hard. At Stacey Boehman Coaching we believe in a blue-collar work ethic, doing whatever it takes to get it done at a high level, but we also LOVE having maximum fun when we’re off. We ENJOY our lives. And we approach our work RESTED.

Striving for excellence. Even when Stacey was serving tables, she wanted to be the BEST. She wanted to serve the clientele at her highest. Nothing she does is half-thought-out or half executed and the same is expected from our entire team.

Heart of service. At the end of the day, our clients are paying for courses and coaching with money that is VALUABLE to them and an important part of their life. We take this seriously. We are careful and considerate and go above and beyond what is ever expected. We want our clients to feel like they WON THE LOTTERY. We want to feel that way about our TEAM and we want our team to feel that way about us.

We are either winning or learning. No matter what, we go on.